Free tool

AI Meeting Minutes Generator

Turn the transcript of your board, committee or council meeting into formal minutes, written in the neutral style the official record expects.

How it works

Add the transcript

Upload a .txt, .vtt, .srt or PDF export from Zoom, Google Meet or Microsoft Teams, or paste the text.

Get draft minutes

Bridge writes the meeting details, agenda items, motions and votes, decisions and actions in formal style.

Review and circulate

Check the draft, copy it into your minutes template and send it to members for approval at the next meeting.

Example output

Maple Grove Parks Committee Meeting, March 4, 2026

Sample minutes. Yours follow the same layout.

Meeting details

Date: March 4, 2026
Time: 7:00 pm
Location: Council Chamber, Maple Grove Town Hall
Chair: Councilor Helen Achebe
Present: Helen Achebe (Chair), Graham Roy, Lucía Ferreira, Owen Pritchard, Mei Tanaka (Parks Officer)
Absent or apologies: Sandeep Kaur
Quorum: Confirmed with four of five members present
Adjourned: 8:12 pm

Agenda items discussed

1
Minutes of the February meeting
The committee reviewed the minutes of the meeting held on February 5.
- Outcome: Approved without amendment (see motions)
2
Riverside playground resurfacing
The Parks Officer presented two quotes for resurfacing the Riverside playground. Members discussed safety, cost and the timing of the works.
- Ms. Tanaka reported quotes of $42,000 for rubber mulch and $58,500 for poured rubber.
- Mr. Pritchard noted that poured rubber had a longer warranty and lower maintenance costs.
- Outcome: Poured rubber approved (see motions)
3
Community garden lease
Ms. Ferreira summarized the request from the Maple Grove Growers to renew their lease for three years. Members asked whether the water charges should be included.
- Outcome: Deferred to the April meeting pending advice on water charges

Motions and resolutions

1
That the minutes of the February 5 meeting be approved as a true record.
Moved by Graham Roy. Seconded by Lucía Ferreira. Result: Carried unanimously.
2
That the committee approve the poured rubber resurfacing of Riverside playground at a cost of up to $58,500 from the capital reserve.
Moved by Owen Pritchard. Seconded by Graham Roy. Result: Carried, 3 for, 1 abstention.

Decisions

The committee agreed that resurfacing works would not begin until after the Easter holidays.

Action items

Place the order for the poured rubber resurfacing
Owner: Mei TanakaDue: by March 20
Obtain advice on including water charges in the garden lease
Owner: Lucía Ferreira
Notify local schools of the playground closure dates
Owner: Mei Tanaka

Next meeting

Wednesday, April 1, 2026, 7:00 pm, Council Chamber.

Minutes for the official record, not a recap

Minutes are the formal record of what a board, committee or council did at a meeting. They are approved at the next meeting, filed, and sometimes read years later by auditors, regulators, members or a court. That gives them a style of their own: neutral third person, past tense, no opinions, and an exact account of every motion that was moved and how the vote went.

The AI Meeting Minutes Generator writes minutes in that style from your transcript. It sets out the meeting details that were stated (date, time, place, chair, who was present and who sent apologies, quorum and when the meeting closed), then each agenda item in order with a short record of the discussion and how it concluded. Formal motions are listed separately with the mover, the seconder and the result, such as carried unanimously or carried with one abstention. Agreements reached without a motion, the actions assigned and the date of the next meeting follow.

Nothing is filled in for you. If nobody said who seconded a motion or what the vote count was, the minutes leave it out rather than guess, so the secretary can add it from their own notes before the draft goes to the members for approval.

Who uses AI-drafted minutes

Nonprofit and charity boards

Volunteer secretaries get a complete first draft the same evening instead of spending a weekend writing up the recording.

Committees and working groups

Finance, audit, safeguarding and grant committees keep a consistent record of every motion and resolution across the year.

Councils, school governors and HOAs

Public bodies and associations that must publish minutes get a neutral draft that records the outcome of each item without commentary.

Compliance and governance records

Regulated teams document who attended, what was approved and who owns each action, ready for review and sign-off.

Frequently asked questions

What should meeting minutes include?

Formal minutes usually record the date, time and place, the chair, who was present and absent, whether there was a quorum, each agenda item with a brief record of the discussion, every motion with its mover, seconder and result, actions assigned, the time the meeting closed and the date of the next meeting.

How are minutes different from meeting notes?

Notes are for the participants and can be informal. Minutes are the organization's official record: written in neutral third person, focused on what was decided and voted on, and approved by the members before they are filed.

Does it record motions and votes correctly?

It lists every motion that was formally moved, with the mover, seconder and result exactly as they were said in the meeting. When a seconder or vote count wasn't spoken out loud, that part is left blank for the secretary to complete.

Can AI-generated minutes be the official record?

Treat them as the secretary's draft. Read them against your own notes, correct anything that was misheard, then circulate them for approval at the next meeting as you would with minutes written by hand.

Is it safe to upload a confidential board transcript?

Your minutes are only visible to people you give the link to. Each link is long and random, results are never listed or indexed by search engines, and the transcript you upload is not used to train AI models. For closed sessions, remove anything you would not put in the minutes before uploading.

Can Bridge take minutes for every board meeting?

Yes. With a free Bridge account you can record and transcribe your meetings, keep every set of minutes in one place and ask the AI assistant what was decided at any past meeting. Learn more →